Work Remotely Using Office 365

The world is feeling the impact of COVID–19 and organizations are moving to a work from home system. Having access to the right tools can make sure that not only are you maintaining business productivity, you are also protecting yourself and those around you from illness.

by Varishtha Team

05/05/2020


COVID-19 has affected the whole world since the beginning of 2020. Countries across the globe are closing their borders, imposing travel restrictions, and self-isolation measures. This has created a pressure on businesses in going about their daily activities.

Numerous organizations have started work-from-home initiatives to accommodate these limitations. This is an option not just available to big companies, it is something SME’s can successfully employ too. One such option that is helping organizations work from home, especially smaller ones, is Microsoft Office 365. Office 365 is a cloud-based software service that encompasses features like Word, Excel, PowerPoint, Outlook, Teams, OneDrive, SharePoint, etc.

Microsoft Teams

One of the most popular of Microsoft’s offerings is its ‘Teams’ software. The tagline for Teams ‘Work Remotely Without Feeling Remote’ is an accurate description of the capabilities it offers.

Departments can set up groups or ‘Teams’ on the Team application and assign members for each of them, like you would in a physical business environment. Different channels can be created and used to streamline the different projects. Employees can share and keep track of files with ease with other members of the team, as well as send updates.

With the current travel restrictions, it is almost impossible for employees to travel internationally, and som

etimes even locally to physically attend meetings. Teams has proven to be very beneficial in such cases. Teams has video and audio calling features which can be used from individual meetings to group conferences, all the way up to 10,000 users. It is easy to schedule meetings, share meeting decks, record meetings, and collaborate using the Teams software.

Teams has taken off in the past few years due to these advantages. In fact, Teams boasts over 13 million users per

day.

OneDrive

The main benefit of OneDrive is that it is linked to the cloud, meaning that files can be saved and accessed from anywhere, at any time. At a time where it might not be possible to physically use your office workstation, this feature is a blessing.

OneDrive also enables users to share their files to their colleagues. You no longer need to be physically present at the office to collaborate on projects and pool resources. If you are worried about security, you can choose to password-protect your documents, making sure that anything of a sensitive nature is protected. This sharing is not only applicable for users within the company, but also external users.

Other Office 365 Tools

One of the biggest benefits of Office 365 is that you can interlink the different apps. For example, software like Word and PowerPoint can also be linked to your OneDrive. Multiple users can work simultaneously on the same files if needed. There is also a commenting feature available on these software’s. Assessors can evaluate documents and leave comments for the author. The author can in turn review these and reply to comments. Mobile and offline versions for all these apps are available, increasing connectivity.

Conclusion

We have just scratched the surface of the benefits that the Office 365 package offers. It is economical and requires no major capital investment, making it within reach for all. It is cloud based, hence there is accessibility to files from anywhere, and the latest upgrades are automatically available with no additional costs to the customer.

An ‘office’ or a ‘meeting’ no longer needs to have a physical location, just the appropriate technology. Office 365 is such a software that truly enables the workforce to become virtual. In testing times such as now, software’s like this can help maintain the health and wellbeing of not only your employees, but also your partners and customers.


We are Microsoft Silver Partners. Contact us today to get further insights on Office 365 and how a remote working model can be implemented for your organization. Varishtha Infotech is a leading IT Consultancy and Solutions Company with presence in the UAE and India. We offer IT Infrastructure and Maintenance Services, Automated Monitoring Solutions, Robotic Process Automation (RPA), and Multi-Purpose Card Solutions. Our team has over 20 years of experience in the IT sector. Our consultants use their in-depth industry knowledge to identify and assist you in reaching your IT goals.